Institutional Policy Procedures

To ensure that all institutional policies support the mission and values of the College, 麻豆传媒团队 provides all campus constituencies with clear guidelines for policy development, approval, and implementation, and the criteria and standards that apply across the institution. This information is outlined in the Policy on Policies 1-006.

Institutional Policy Template

All institutional policies should use the Institutional Policy Template.

Institutional policies include the following:

  • Academic Policies
  • Administrative Policies
  • College Policies
  • Department or School Policies
  • Foundation Board Policies
  • Governance Policies
  • Student Policies

Requesting a New College Policy

  • If any member of the campus community wishes to propose a new policy, the individual should consult with the appropriate Cabinet member (who is also a responsible officer) in their area, who may then take the proposal to the full Cabinet for consideration.
  • If a proposal is approved, the policy owner should initiate the drafting process (using the institutional policy template) and consult with other relevant stakeholders who can inform the process.
  • After appropriate consultation, the policy owner should submit the draft proposal to the responsible officer for review at the Cabinet level.
  • The Cabinet may approve a draft proposal in its original form, or return the draft for further revision. The Cabinet has the authority to withdraw its approval of a proposed policy.
  • Prior to adoption, all final, drafted College policies should be submitted to the Office of General Counsel (OGC) by the relevant cabinet member to ensure compliance with laws and existing SUNY policies and procedures.
  • All College policies require the approval of the President鈥檚 Cabinet. If the policy materially affects an aspect of student life, it must be approved by the College Council. Such approval should be obtained after the policy is approved by the Cabinet and OGC.
  • Once a College policy is approved and adopted by the President鈥檚 Cabinet and/or College Council, the Responsible Officer/Policy Owner should send it to the Office of the President to publish and share in the web-based central College Policy Library, as well as disseminate the policy to the campus community.

Requesting a Revision to a College Policy

  • Anytime a review or amendment of a policy is needed, the Policy Coordinator in the President's Office should be contacted before any review or revision is completed.
  • The policy owner should schedule regular review and/or revision of the policy to ensure, where appropriate, compliance with current regulations and practices, and to confirm that the policy remains relevant and consistent with federal, state and SUNY policies. Generally, this review should not exceed five (5) years, but the timeline is at the discretion of the relevant cabinet member.
  • If the Cabinet determines that a policy requires modification or revision, then the policy owner will draft the necessary changes. If there is no obvious policy owner, then the President, in consultation with the Cabinet, will identify and appoint someone to assume this role.
  • If an administrative unit, department, faculty/staff member, or student wishes to recommend that an existing policy be revised, then the recommendation should be made to the policy owner for the existing policy.
  • All revised policy requests must be submitted to the responsible cabinet member.
  • A copy of the policy including additions shown in "RED" font and any deletions showing as a strikethrough using the Institutional Policy Template.